BCYR Bylaws and Constitution
Bylaws
Article 1: Name
The full name of the
society is British Columbia Young Riders Dressage.
Article 2: Objective
The purpose of the
society is to develop and promote a high standard of achievement among
youth dressage riders (ages 12 to 21 years) in British Columbia.
Article
3: Members
The society is open to
individuals aged 12 to 25 residing in BC who are interested in or
training and competing in the sport of dressage. While training with a
certified EC coach is not a mandatory criterion for membership, it will
be encouraged.
All members shall have
voting rights on matters that concern the general membership as
designated by the executive.
Membership dues are
renewed annually at a fee set by the executive committee.
Article 4: Board of
Directors
The governance of BC
Young Riders in all matters will be vested by a volunteer board of
directors. Positions of board members include:
Chairperson
Secretary
Treasurer
Registrar/Communication Co-ordinator
Awards Co-ordinator
Clothing
Co-ordinator
Fundraising
Co-ordinator
Rider Development
Co-ordinator
Positions may be
combined such that the executive is not less than 4 and not more than
10 people.
The Board of
Directors is to be elected or acclaimed by the general membership in
January for the following year. The term of office for board members
is a minimum of two years.
The Board of
Directors will appoint a coach representative.
A rider
representative, aged 18 to 25 will be elected by the membership for
a one year term.
Article 5: Meetings
Executive meetings are
to be held at least 8 times per year at a location chosen by the group.
A minimum of 60% of
Executive Committee members must be present to pass a motion.
General (i.e. member)
meetings are held at least 4 times a year and are called by the
executive. One of these meetings is to be a year-end
meeting in October,
reviewing the past year’s activities and seeking input from the
membership regarding future programming.
A year-end awards
banquet will be held annually in November/December.
Article 6:
Communication
Proceeds of all
meetings will be recorded as minutes by the secretary and maintained in
the BCYR archives for future reference.
A separate record will
be kept by the secretary of motions passed at each meeting, organized by
category.
A summary of
proceedings of all executive meetings will be sent to the membership and
coaches following each meeting. Summary to be reviewed by executive
prior to release.
Article 7: Fundraising
Fundraising will be
undertaken on an ongoing basis to support the goals of the organization
and its membership. Funds will be allocated according to the annual
budget to be developed by the treasurer in consultation with the Board.
Article 8: Awards
Member awards will be
given out annually at the awards banquet.
Board and Committee
Chair Roles
Chairperson
Presides over all
meetings
Prepares agenda
Serves as official
spokesperson/representative of organization
Determines presence of
a quorum
Conducts meeting in
fair and equitable order
Delegates organization
of year-end banquet
Abstains from voting
except in the presence of a tie.
Secretary
Sends out notice of
Executive Meeting and confirms attendance
Prepares and
distributes minutes
Writes all required
correspondence for the organization.
Maintains motion book.
Treasurer
Receives all incoming
money
Disburses money
according to instructions of Executive Committee
Maintains books and
records
Reports regularly on
financial status of group.
Membership and
Communications Co-ordinator
Maintains list of
members and coaches.
Communicates regularly
with organization via email re news and special events
Provides content for
website.
Responsible for media
relations
Fundraising Co-ordinator
Initiates and
organizes fund raising efforts with assistance of Executive Committee
and membership.
Coach Liaison
Provides coach
perspective at Executive Meetings
Rider Development
Co-ordinator
Organizes rider
development clinics.
Organizes educational
programming for member meetings with assistance from Executive
Committee.
Member
Representative
Represents interest of
members at executive meetings.
Welcomes all new
members by email and makes introductions at meetings.
Provides content for
website.
Writes thank you notes
to clinic sponsors.
Awards Program
Co-ordinator
Organizes BCYR awards
program.
Clothing Program
Co-ordinator
Organizes BCYR
clothing program.
Constitution
-
The name of the
organization is British Columbia Young Riders Dressage.
-
The purpose of the
organization shall be to develop and promote a high standard of
achievement among youth dressage riders (ages 12 – 21 years) in British
Columbia particularly by:
-
Offering speakers,
educational programs and riding clinics for all levels of riders.
-
Providing practical
and financial assistance to those riders who achieve qualifying scores
to attend the North American Young Rider Championships and/or other
national or international events.
-
Providing social and
networking opportunities to encourage camaraderie, team building and
good sportsmanship among group members.
-
In the event of
dissolution of the organization, funds and assets of the organization
remaining after the satisfaction of its debts and liabilities, shall be
given or transferred to such organization or organizations promoting the
same purposes as this organization, as may be determined by the members
of the organization at the time of winding up or dissolution, and if
effect cannot be given to the aforesaid provisions, then such funds
shall be given or transferred to some other non-profit organization.
-
The purpose of the
organization shall be carried out without purpose of gain for its
members and any profits and or other accretions to the organization
shall be used for promoting its purpose.
-
Paragraphs 3 and 4 of
the constitution are unalterable in accordance with the “Society Act”.
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